5.2: Delivery Options (In-person, Virtual, Kits)
Before selecting a format, understand what each one asks of your organization week to week.
Staff Time
The hours below reflect YCA’s experience delivering each format and cover the full picture — not just session delivery.
|
Format |
Approximate staff time |
|---|---|
|
Virtual Support Group |
Up to 1.5 hours per session, plus up to 2–3 hours of preparation |
|
Virtual Program |
Approximately 5 hours per week, including registration, logistics, coordination, and delivery |
|
In-Person Program |
Approximately 8 hours per week, including outreach, purchasing supplies, setup, delivery, and cleanup |
Facilitators
In-person Powerhouse® sessions always run with two facilitators. If something is triggered for a participant during a session, one facilitator can step out and support them while the other continues running the group. This is not a supervision ratio — it is about being able to respond to a young caregiver without ending the session for everyone else.
Virtual formats can be delivered by one trained facilitator. If your organization’s own policies require two adults for programming with children and youth, follow your policy. See Lesson 3, Topic 3.5 for supervision expectations.
|
Format |
Virtual Support Group |
Virtual Powerhouse® Program |
In-Person Powerhouse® Program |
|---|---|---|---|
|
Trained facilitators |
1 |
1 |
2 |
|
Program space |
Not required |
Not required |
Required |
|
Technology |
Video platform |
Video platform |
Varies by activity |
|
Materials & supplies |
Minimal |
Minimal |
Required |
|
Registration & intake |
Required |
Required |
Required |
|
Setup & takedown time |
No |
No |
Yes |
★ Powerhouse® Tip: Preparation is heaviest in the weeks immediately before a cycle begins and immediately after it ends. Registration, intake, materials preparation, and follow-up all sit outside the delivery weeks. Plan staff time across the full cycle rather than counting session hours alone.
